Production Portal — Live From The Riviera × Ocean Art Works 2026

Confirmed

Pending confirmation

Main performance area

Emergency / safety

Services

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Map Notes

8-foot fenceline	South perimeter. 170 linear feet, 2 man-gates (8ft × 4–5ft). Confirmed — Total Site Services
100A power	East side access point. Option A — Special Event Panel. Confirmed
4× Porta-potties	East side, Total Site Services. Serviced Sat + Sun. Quote confirmed
Garden bed	NE corner, east yard. Fencing must be placed on interior side. Protected — no vehicles or equipment.
Cable runs	Power to DJ booth, speakers. All covered with cable ramps or gaffer tape. Marked on map.
Triptych sign fencing	East boundary marker — existing GI infrastructure.

⚡ Ocean Art Works Power CONFIRMED — OPTION A

Ruhamah: Option 1 (special event panel — rent own gear + breakout box) or Option 2 (CMHC spiderbox, 50A max)?

Going with Option A — Special Event Panel. Accessing CMHC's 100A event panel. UV rents all electrical equipment downstream of the tie-in. CMHC's internal (INT) electrician is booked to perform the tie-in.

Item	Provided by
Tie-in to special event panel	CMHC INT electrician (booked)
Breakout box	UV / Rob Foort
Cable from box to stage, distro, edison sub-circuits	UV / Rob Foort
Cable mats / ramps for all exposed runs	UV / Rob Foort

UV power lead: Rob Foort (handled Lot 55 in 2025, returning for OAW).
Sound tech: José Manuel Sandoval (CDMX) — see 🎚 Sound Tech card below for site spec walkthrough Thu May 7.

Outstanding	Owner	By
Rob to email Ruhamah directly: install time, strike time, equipment plugging in, any questions	Rob Foort	Tue May 5
Confirm with Ruhamah: is OAW special event panel the same access point as Lot 55, or different? If different, share specs/photo so Rob can spec the breakout box correctly.	CMHC	Asked Apr 30
Final load list (PA, DJ booth, lighting, bar fridges, string lights, gate)	Rob + José Manuel	Thu May 7 walkthrough

⚠ CMHC has booked their INT electrician for May 7. If we cancel too late, CMHC will bill back the time.

🎚 Sound Tech & Crew Travel FLIGHTS BOOKED

José Manuel Sandoval — sound tech (CDMX). Long-standing UV collaborator; returning for full PA install, operation, and strike across all 3 nights.

Leg	Flight	Date
MEX → YVR	AC 2097 (Air Canada Rouge) · dep 07:00, arr 11:55	Thu May 7
YVR → MEX	AC 2096 (Air Canada Rouge) · dep 16:50, arr 23:15	Mon May 11

Booking ref: BLZCYO · Accommodation: private residence, Vancouver (arranged through host, May 7–11)
eTA / Letter of Invitation: Issued May 4 — UV-letterhead LOI sent to José for his eTA application. Filed at events/live-from-the-riviera/ops/jose-sandoval-loi.pdf.

🗑 Waste Receptacles CONFIRMED

Ruhamah: Confirm 4 of each type (12 total, 35-gallon totes with wheels)?

Confirmed — 4 of each type, 12 total. Our team handles emptying throughout the event. Handbook reviewed.

🚗 Parking ANSWERED

Ruhamah: How many load-in vehicles? Reserved stalls + active times?

Loading zone (in front of OAW): 3–5 vehicles during setup (May 7) and strike (May 11). Specific windows in production schedule.

Reserved stalls: Requesting 3 stalls. Most active during artist arrivals and load-in on event days (daytime setup through evening).

🤝 In-Kind Support ANSWERED

Ruhamah: Confirm NOT requesting tables, tents, chairs, fencing, stanchions?

Requesting from CMHC/GI:
· Stanchions — 1 set (up to 16) for south gate line management
· Bike racks — south queue area, line management
· 12 waste receptacles: 4 compost + 4 garbage + 4 recycling (35-gal wheeled totes)
· 3 reserved parking stalls adjacent to OAW (May 7–11)

Pending decision: tables and chairs (exterior west patio) — requesting to view available options before committing.

Not requesting: tents or fencing (own 8-ft fencing sourced from Total Site Services).

🚧 Fencing CONFIRMED

Ruhamah: Size/height of fencing, install/strike timing. Garden bed on east must be protected.

Supplier: Total Site Services (William B. — events@totalsite.ca / 778-881-6070). Intro via Eduardo Ottoni (EventLAB).
Spec: 170 linear feet, 8-foot high, 2 man-gates (8ft tall × 4–5ft wide).
Garden bed: Fencing placed on interior side of east garden bed.
Install: Thursday May 7. Strike: Monday May 11.

🚪 Ingress, Egress & Flow ANSWERED

Entry: Single main entry at south (IN&OUT gate, 10' slide gate). Clearly marked with event signage and door staff.
Exit: Same south gate + emergency exit only (SW, 10' on wheel) — clear and compliant at all times.
Line management: Queue south along Johnson Street, managed with bike racks and stanchions. Door staff maintain queue. If line exceeds designated area, staff direct east along Johnston Street perimeter.
Capacity: 350.

🍹 Bar & Service CONFIRMED

Bar operator	Paradise Cultural Society — main bar (cocktails, beer, mixers). Bar Tartare — wine service (self-contained). Alimentaria Mexicana — food only.
Liquor license	Paradise Cultural Society applying. In progress
Bartenders	3 UV bartenders nightly at the PCS-run bar. Bar Tartare self-contained (brings own bartenders for wine bar). UV pool: Shanice / Sydney / Hannah / Kane / Sierra (Sun).
Bar backstock & ice	Inside OAW building, bar service area (north interior).
Water access	TBD — confirming whether self-contained or requires CreekSide access. David McCann (creekhousemanagement@gmail.com) to follow up.

🌧 Weather Contingency ANSWERED

Interior (log cabin/pavilion): Fully covered — DJ booth and all electrical inside. Rain does not affect the main performance area.
Exterior west patio: Tents erected over exterior patio/table area for rain coverage.
DJ booth and electrical: Weather-protected inside the structure. No exposed electrical in outdoor areas.

🔒 Security & Overnight NEW — Apr 8 CONFIRMED

Ruhamah (Apr 8, 5:52pm): Plans for event security, and/or overnight security? What's on site overnight? Any valuables left out? Overnight staff?

Event security provided by Heathrow Security (778-571-5617).

Overnight storage & lockdown: PA speakers transported across the street to Alimentaria Mexicana for secure storage between nights (May 8→9, May 9→10). In addition, the gates to the OAW structure are locked overnight to secure the site. No valuables left on site overnight. No overnight staff required.

🎟 Ticket Pricing CONFIRMED

Night	Advance Tiers (CAD)	Day-of-Show
Fri May 8 — Nick León	$25 / $30 / $33 / $35	$50
Sat May 9 — Lovefingers & Tornado Wallace	$33 / $35 / $40	$50
Sun May 10 — Egyptian Lover	$33 / $35 / $40 / $45	$50

Ticketed via Resident Advisor. ra.co/events/2408955 (Fri) · ra.co/events/2408916 (Weekend Pass)

Living advancing doc, organized by night and artist. Fields marked TBD are still being chased — see notes for owner. Last updated 2026-05-07 from email threads.

🎚 In-house tech rider — DJ booth provided

2 ×	Pioneer CDJ-3000
1 ×	Pioneer CDJ-2000NXS2
2 ×	Technics SL-1200 turntables (artist must bring their own needles)
1 ×	Pioneer DJM-V10 mixer

Send this to agents/artists as the booth standard. Anything outside this list (additional CDJs, alternate mixer, mic, monitors) needs to be flagged in their rider so we can rent or rework.

Friday, May 8 Night 1 · Doors 7:00 PM 7pm – 12am

Set times — Fri May 8

4:00 PM	Stage load-in begins
4:30 – 6:00 PM	ZDBT setup + soundcheck (Live rig)	90 min
6:00 – 6:30 PM	Line check — Si Hay Perreo (solo)	30 min
6:30 – 7:00 PM	Quick check — Nick León (post-airport)	30 min
7:00 PM	Doors
7:00 – 9:25 PM	Si Hay Perreo — Trajinera B2B Valentina	2h 25m
9:30 – 10:30 PM	ZDBT (Live)	1h
10:35 – 11:45 PM	Nick León (Live)	1h 10m
12:00 AM	Music ends / venue clears
12:00 – 12:30 AM	Cleanup + bar breakdown — all hands	30 min
12:30 AM	All staff finish

Si Hay Perreo — Trajinera B2B Valentina Opening · DJ B2B Local · Vancouver

Set time	TBD — opening slot ~7:00–8:30 PM
Format	DJ B2B (Trajinera B2B Valentina)
Artist contact	TBD — Trajinera + Valentina direct contacts
Travel	Local — no flights/accommodation
Hospitality	TBD — drink tickets, comp guests
Technical rider	TBD — confirm USB or controller
Fee	TBD
Notes	Opens the festival weekend. Latin/club energy bridge into Nick León's headliner slot.

ZDBT Support · Live Local · Vancouver

Real name	Zachary David Boynton Treble
Set time	TBD — middle slot ~8:30–10:00 PM
Format	Live (electronic + percussion)
Artist contact	Direct: zachary.treble@gmail.com · 604-363-5227 (Vancouver-based)
Travel	Local — no flights/accommodation
Hospitality	TBD — drink tickets, comp guests
Technical rider	TBD — live setup, monitor wedges, power requirements (percussionist since age 10; serious producer since 2007)
Fee	TBD
Notes	Releases on Ghostly, Specials Worldwide, ISLA, Delicate Records.

Nick León (Live) Headliner Locked $5K USD

Set time	TBD — closing 10:00 PM – 12:00 AM
Format	Live (Latin-inflected club electronics, TraTraTrax)
Agent	Chris Danis · cdanis@tbaagency.com · TBA Agency NY · 314.974.5959
Agent assistant	Carly Perlmutter · cperlmutter@tbaagency.com · 516-477-2476
Inbound flight	AC 557 — lands YVR Fri May 8 at 17:36 (per Paige Leslie / Attention, Thu May 7). Onsite ~6:15–6:30 PM, may overlap with line-check window.
Outbound flight	TBD
Ground	TBD — airport pickup planned
Accommodation	TBD — UV-arranged hotel
Hospitality rider	TBD — green room food/drink per rider
Technical rider	Live set, originally specced 45 min in rider. UV requesting 75–90 min to anchor headliner slot — Chris Danis confirmed length isn't rigid (May 4). Confirm I/O, monitors, power.
Merch	Yes — Nick can sell merch at event (per Carly, May 2)
Fee	$5,000 USD — locked. After-party cancelled; contract amended Sat May 2 to single-show terms. Payment schedule TBD ($250 deposit due to TBA Agency)
Notes	—

Saturday, May 9 Night 2 · Doors 5:00 PM 5pm – 12am

Set times — Sat May 9

5:00 PM	Doors
5:00 – 7:00 PM	Lovefingers — solo open	2h
7:00 – 10:00 PM	Lovefingers B2B Tornado Wallace — extended B2B	3h
10:00 PM – 12:00 AM	Tornado Wallace — solo close	2h
12:00 AM	Hard stop / close

Lovefingers (Andrew Hogge) Headliner · B2B w/ Tornado Wallace Confirmed

Set window	5:00 PM – 12:00 AM (7-hour extended B2B with Tornado Wallace)
Format	DJ B2B (cosmic / balearic / psychedelic — ESP Institute)
Artist contact	Andrew Hogge · andrew@esp-institute.com · ESP Institute / Total Luxury Spa / Commonwealth Projects
Inbound flight	Booking May 4–5 — flying in day-of Sat May 9 from LA (playing LA Friday May 8). Andrew to send confirmation once booked.
Outbound flight	Booking May 4–5 — departing early Sun May 10 morning (Mother's Day, family commitment).
Ground	TBD — airport pickup planned
Accommodation	TBD — UV-arranged hotel for Sat May 9 night only
Hospitality rider	TBD
Technical rider	TBD — confirm B2B booth setup with Tornado Wallace (4 CDJs / 2 mixers?)
Fee	TBD — all-inclusive offer (UV covers flights). Originally quoted ~$440 USD (Apr) but airfare since spiked.
Notes	Tight in/out turnaround. Set time pressure: early Sunday departure means he needs to wrap by his agreed cut-off; coordinate handoff timing with Tornado Wallace. Long B2B requires hospitality refresh mid-set.

Tornado Wallace (Lewie Day) Headliner · B2B w/ Lovefingers Confirmed

Set window	5:00 PM – 12:00 AM (7-hour extended B2B with Lovefingers)
Format	DJ B2B (Running Back / Optimo / Ghostly / !K7)
Production contact	Luke Taylor · luke@klsbookings.com · KLS Bookings Limited (UK)
Inbound flight	TBD — Berlin-based; longest travel of the weekend. Confirm via advancing form from KLS (still open as of Apr 28).
Outbound flight	TBD via KLS advancing form
Ground	TBD — airport pickup planned
Accommodation	TBD — UV-arranged (separate from Lovefingers)
Hospitality rider	TBD via KLS advancing form
Technical rider	TBD via KLS advancing form. Coordinate B2B booth with Lovefingers.
Fee	Artist fee invoice issued · POP owed to Luke. Payment status: In progress
Customs / immigration	Letter of invitation owed — Luke requested customs invitation letter (Apr 28). Same template as José Sandoval LOI.
Notes	Build extra rest time on arrival (Berlin → YVR is the longest haul). Berlin-based; first artist Lovefingers ever signed to ESP Institute.

Sunday, May 10 Night 3 · Doors 5:00 PM 5pm – 11pm

Set times — Sun May 10

5:00 PM	Doors
5:00 – 8:30 PM	Dane B2B Kozue	3h 30m
8:35 – 10:35 PM	Egyptian Lover (Live show — TR-808 + vocals)	2h
11:00 PM	Hard stop / close

Dane (Dane MacDonald) Support · B2B w/ Kozue Local · Vancouver

Set time	TBD — opening slot ~5:00–8:00 PM
Format	DJ B2B w/ Kozue (house / disco / techno selectors)
Artist contact	TBD — Dane direct
Travel	Local — no flights/accommodation
Hospitality	TBD — drink tickets, comp guests
Technical rider	TBD — confirm USB / vinyl needs
Fee	TBD
Notes	Edmonton-raised, Vancouver-based. Label head (Common Edit), runs Dane's Dance Emporium party series. Sets the room before Egyptian Lover.

Kozue Support · B2B w/ Dane Local · Vancouver

Set time	TBD — opening slot ~5:00–8:00 PM (B2B with Dane)
Format	DJ B2B w/ Dane — vinyl-rooted, deep house / techno / disco
Artist contact	TBD — Kozue direct
Travel	Local — no flights/accommodation. Originally from Japan, Vancouver-based since 2019.
Hospitality	TBD — drink tickets, comp guests
Technical rider	TBD — vinyl DJ; confirm turntables/needles
Fee	TBD
Notes	Vinyl DJ. Resound (Bside Radio) audio-visual showcase founder. Bar Diamond residency.

Egyptian Lover (Greg Broussard) Headliner · Live show Confirmed · Flight booked · Full deposit paid

Set time	TBD — closing 8:00–11:00 PM
Format	Live show — Roland TR-808 + vocals (the architect of West Coast electro)
Artist contact	Greg Broussard · egyptianlover661@aol.com (direct, no agent)
Inbound flight	EWR (Newark) → YVR · Sun May 10 · dep 10:30 AM, arr 1:33 PM (6h 3m direct). Booked
Outbound flight	TBD — confirm with Greg
Ground	TBD — airport pickup at YVR ~1:45 PM Sun May 10
Accommodation	2 hotel rooms, king beds, May 10 — UV-arranged. Hotel confirmation pending send to Greg
Hospitality rider	TBD — confirm food/drink requests
Technical rider	TBD — confirm 808 transport, mic, monitor setup. Tech rider not yet received — chase Greg.
Merch	Yes — bringing merch. Needs spot + 2 tables.
Fee	Full deposit paid Apr 30 (PayPal to egyptianlover661@aol.com). 25% paid Apr 1, balance Apr 30.
Notes	Show-format (not DJ) — watching crowd. Lower beer attack rate (0.80) projected. Tight day-of: arrives YVR 1:33 PM for 8 PM set, allow ~6.5h pre-show prep including hotel check-in.

Thursday, May 7 Load-in day Pre-event setup

José Manuel Sandoval Sound Tech (CDMX) · 3-night run Flight booked · LOI issued

Role	Audio engineering — installs, operates, and strikes the sound system across all 3 nights (May 8, 9, 10)
Inbound flight	Air Canada AC 2097 (Rouge) · MEX → YVR · Thu May 7 · dep 07:00, arr 11:55. Booking ref BLZCYO. Booked
Outbound flight	Air Canada AC 2096 (Rouge) · YVR → MEX · Mon May 11 · dep 16:50, arr 23:15. Booked
Ground	TBD — YVR pickup ~12:15 PM Thu May 7
Accommodation	2186 Napier St, Suite 1, Vancouver (private residence, May 7–11)
Documents	Mexican passport G41520248 (exp 09 Jun 2031) · CURP MASM921217HDFRNN03 · UV-letterhead Letter of Invitation issued May 4 for eTA application (filed at `events/live-from-the-riviera/ops/jose-sandoval-loi.pdf`)
Day-of arrival	Thursday May 7 site spec walkthrough at OAW (late afternoon) per production schedule. Cable runs already laid Thu, full PA install Fri AM.
Hospitality	TBD — meals/per-diem schedule across 3 nights
Fee	TBD — confirm professional fee + travel/accommodation reimbursement (all paid by UV)
Notes	Long-standing UV collaborator. eTA pending IRCC approval before May 7 departure (LOI submitted with application). On-site contact during stay: Matthew (778-960-0870).

📋 Open punch list — chasing this week

Flight itineraries	Egyptian Lover ✓ inbound · José ✓ both legs · Nick León, Lovefingers (booking now), Tornado Wallace all outstanding · Egyptian Lover outbound	Chasing
Tornado Wallace customs LOI	Customs/invitation letter for Tornado Wallace requested by KLS Apr 28 · same template as José Sandoval LOI	Owed to Luke
Tornado Wallace advancing form	Fill out KLS advancing form (link in Luke Taylor's emails)	Owed to Luke
Tornado Wallace fee POP	Proof of payment owed to Luke for artist fee invoice	In progress
Riders (all artists except José)	Hospitality + technical riders. Nick León live rider received (45 min set, requesting 75–90). Egyptian Lover tech rider not yet received.	Chasing
Set times	Lock all per-artist set times for run-of-show. Lovefingers tight Sun-AM departure constrains his set end.	TBD
Accommodation roster	Egyptian Lover ✓ 2 king rooms May 10 (need to send confirmation) · José ✓ 2186 Napier · Nick León / Lovefingers / Tornado Wallace TBD	TBD
Ground transport	Airport pickups: José (Thu 12:15 PM), Egyptian Lover (Sun 1:45 PM), Nick León (TBD), Lovefingers (TBD Sat day-of), Tornado Wallace (TBD)	TBD
Payment schedule	Egyptian Lover ✓ paid · Nick León $5K USD locked, $250 deposit owed to TBA · Tornado Wallace POP owed · Lovefingers / others TBD	In progress
Local artist contacts	ZDBT direct landed (zachary.treble@gmail.com · 604-363-5227). Still need Si Hay Perreo (Trajinera + Valentina), Dane, Kozue	Partial
Egyptian Lover merch logistics	Spot + 2 tables for merch. Confirm placement on site map.	In progress

UV / Production team

Promoter · 24-Hour Day-Of Contact

Matthew Owchar

matt@theuv.ca · matthewowchar@gmail.com

778-960-0870

UV. All production decisions, artist handler.

Visuals Director · Environmental Designer

Saghi Ehteshamzadeh

saghi.ehteshamzadeh@gmail.com

778-798-1373

Projection, lighting, spatial design; key holder Thu May 7

Visual Production Assist (Friday only)

Ivy Wilson

ivywilson.w@gmail.com

Friday 1 PM call. Overhead installations + lighting (per Saghi's spatial brief)

Visual Production Assist (Friday only)

Parsa Nazeri

mikubat.dj@gmail.com

Friday 1 PM call. Assists Saghi alongside Ivy.

Sound Tech

José Manuel Sandoval

josemanuelgermanms@gmail.com

+52 55 3566 8771

CDMX. PA install / soundcheck / FOH / strike. Stage Manager + Technical Director per advancing.

Asst Tech & Hands

Naaman McKinley

naaman.mckinley@gmail.com

+1 604-655-5307

Friday call 4 PM. Tech support + general hands during stage load-in / soundcheck.

Co-presenter (Paradise Cultural Society) · Lovefingers handler (Sat)

Ernesto Gomez

kut1@mac.com

778-222-0253

Co-presenter (Paradise Cultural Society). Saturday: Lovefingers handler. Sunday: Egyptian Lover handler. Day-of artist handling (arrival → hospitality → close).

Venue · CMHC / Granville Island (event fully approved)

Coordinator, Cultural Programming & Events — primary GI contact

Ruhamah Buchanan

rbuchana@cmhc-schl.gc.ca

Owns OAW relationship · approved event May 5 · key holder for power panel + Wed access

Assistant Events Coordinator — CMHC

Robyn Woolgar

nwoolgar@cmhc-schl.gc.ca

Marketing & Communications — CMHC

Cate Simpson

csimpson@cmhc-schl.gc.ca

GI event listing / cross-promo

Department Manager — CMHC

Lisa Ono

lono@cmhc-schl.gc.ca

Production vendors

Electrical lead — UV power install (Option A)

Rob Foort

Onsite Thu May 7 at 4 PM. CMHC unlocks 100A camlock panel right before. Brings UV's breakout box, distro, cable, ramps.

Fencing + Porta-potties — Total Site Services

William B.

events@totalsite.ca

778-881-6070 · cell 236-466-2493

170 lf 8-ft fence + 2 man-gates + 4 portos. Install Thu AM, strike Mon May 11. Quote 53621-R.

EventLAB — vendor intro / general production support

Eduardo Ottoni

eduardo@eventlab.ca

604-727-1238

Originally introduced TSS; on-call for any vendor referrals

Bar / F&B

F&B Lead — Alimentaria Mexicana

Martin Vargas

hola@alimentariamexicana.com

604-704-6477

Food vendor for LFTR (Alimentaria handles food only — bar is run by PCS).

Wine — Bar Tartare

Lindsay Otto

Lindsay@bartartareyvr.ca

778-868-6418

Wine selection · drops at Alimentaria Thu 2 PM for cold storage · 1 bartender

Beer — 33 Acres Brewing

Kyle

Kyle@33acresbrewing.com

150 6-packs (Amber + Lemongrass) — quote in progress

33 Acres Accounts

Ian Badger

ian@33acresbrewing.com

Billing — card on file from Paradise Island (ending 2855)

SEP Liquor License Applicant

Matthew Owchar

Special Event Permit (LCRB) under Paradise Cultural Society for the LFTR bar service.

Bartender — Sat + Sun

Kane O'Brian

Obriankane@gmail.com

+1 778-953-1146

Cut from Fri. PCS bar.

Bartender — Fri + Sat

Shanice Bishop

Shanice.bishop@hotmail.com

+1 778-814-6460

Cut from Sun. PCS bar.

Bar lead — all 3 nights

Sydney Heinrich

sydneyheinrich@gmail.com

PCS bar. Fri 4 PM (1 hr early) · Sat 3:30 PM · Sun 3:30 PM (30 min early).

Bartender — Fri + Sun

Hannah Van Oerle

Hannah.vanoerle@gmail.com

PCS bar. Unavailable Sat.

Barback / Hands / Floater

Kiko Natoc

fran.natoc@gmail.com

On call all 3 nights. Restocks, ice, glassware. Floats between bar/door/FOH after doors open.

Artist representation

Nick León — Agent (TBA Agency NY)

Chris Danis

cdanis@tbaagency.com

314-974-5959

$5K USD locked · contract amended May 2 · after-party cancelled

TBA Agency — Assistant

Carly Perlmutter

cperlmutter@tbaagency.com

516-477-2476

Contracts + day-of logistics for Nick León

Lovefingers — Direct (ESP Institute)

Andrew Hogge

andrew@esp-institute.com

All-inclusive offer · day-of arrival from LA · early Sun departure (Mother's Day)

Tornado Wallace — Production (KLS Bookings, UK)

Luke Taylor

luke@klsbookings.com

Production assistant. Advancing form, customs LOI, fee POP.

Egyptian Lover — Direct

Greg Broussard

egyptianlover661@aol.com

No agent. Flight EWR→YVR Sun May 10 1:33 PM ✓ · 2 king rooms requested · merch (2 tables)

ZDBT — Direct (Fri support · Live)

Zachary Treble

zachary.treble@gmail.com

604-363-5227

Vancouver-based. No agent. Set time + fee + tech rider TBD.

Security / Door

Heathrow Security — VP Operations

Jamie Alderman

jalderman@heathrowsecurity.com

Office 778-571-5617 · cell 604-328-7155

2 guards confirmed: Danny + Amarjeet (both worked Paradise Island 2025)

Heathrow Security — Project Manager

Ryder Davis

Ryderdavis@heathrowsecurity.com

Office 778-571-5617 · cell 778-908-2962

Day-of escalation contact

Heathrow Security — Accounting

Heathrow Accounting

accounting@heathrowsecurity.com

Invoicing

Door — primary (all 3 nights)

Sara Gourlay

gourlay.sara@gmail.com

+1 778-389-2064

Ticket scanning + door ticket sales Fri + Sat + Sun. Pairs with Sierra (Fri) and Kenton (Sat/Sun). ID checks handled by Heathrow Security.

Door — Sat / Sun

Kenton Merrill

kenton.merrill@gmail.com

+1 780-238-0858

Ticket scanning + door ticket sales Sat May 9 + Sun May 10. Pairs with Sara. ID checks handled by Heathrow Security.

Door — Friday 2nd

Sierra Sidwell

sierrasidwell@gmail.com

+1 604-354-7289

Friday door (2nd alongside Sara). Also available Sunday.

Required Documents — Due to Ruhamah by April 9

Updated Site Map

Annotated with fencing line, cable runs, speaker positions, first aid station, entry/exit labels, porta-potties, garden bed protection. See 📍 Site Map tab.

Complete

Production & Programming Schedule

May 7 load-in → May 8 Fri → May 9 Sat → May 10 Sun → May 11 strike. Set times, load-in windows, vendor arrival times. See 📅 Schedule tab.

Complete

In-Kind Requests Summary

Tables + chairs for west patio. 12 waste receptacles (4 of each type). See ✅ Production Q&A tab → In-Kind Support card.

Complete

Event Contacts List

All key personnel: UV, production, vendors, venue, GI team. See 📞 Contacts tab.

Complete

Draft Safety Plan

Security, first aid, emergency egress, capacity management, weather contingency, harm reduction. See 🛡 Safety Plan tab.

Complete

GI Event Website Listing Form

admin.granvilleisland.com — submitted Apr 11, 2026. Awaiting CMHC review & posting on granvilleisland.com.

Submitted

📬 Outstanding by Tuesday May 5 — CMHC hard deadline

SEP (Special Event Permit)	Paradise Cultural Society — submit + share copy with CMHC	Due May 5
Insurance certificate	Share with CMHC by Tuesday May 5	Due May 5
Rob Foort → Ruhamah	Direct email confirming: power install time, strike time, equipment plugging in, any questions	Due May 5
On-site contact for Thu May 7	Name + phone for CMHC's day-of file	Due May 5
OAW panel vs Lot 55	CMHC to confirm whether OAW special event panel is same access point as Lot 55, or different. Asked Apr 30.	CMHC reply
Liquor license	Paradise Cultural Society — confirm submitted	In progress
Water access	Self-contained or CreekSide (David McCann) — site walkthrough pending	TBD
José Sandoval eTA	LOI issued May 4 — awaiting eTA approval before May 7 departure	Awaiting IRCC

Wednesday, May 6 Day -2 · Saghi projection test

~6:00 PM

Matthew picks up Saghi

Per call May 5 — pickup at her place ~6 PM. Earlier if possible to maximise daylight test window.

Confirmed

6:00–6:30 PM

Saghi + Matthew onsite at OAW — projection daylight test

Sun-still-up start to gauge how visible projections are vs ambient light. Will turn projectors on as sun goes down to dial in.

Confirmed

Evening

Setup tasks — Saghi

Set up table behind/beside DJ booth (NOT front of house) for her laptop + projector. Power: 1 projector + 1 laptop only. Mount Ivy's laser-cut screens on the beams. Leave screens + cabling in place overnight to reduce Thursday workload.

Confirmed

⚠ Power note

Fragile house power (CMHC warning)

5× 15A outlets on a 30A panel. Split gear across rear wall + pillar outlets so circuits don't trip. Tiny reset button on outlet beside plug if circuit drops. Otherwise wait for Thursday panel reset — no event crew evenings.

Watch

🧰 Wed May 6 bring-list + storage hunt (per call w/ Saghi, May 5)

3–4 long extension cords	Bring from storage / pickup en route	Bring Wed
Tall ladder	Believed at Alimentaria — Matthew to confirm with them	Confirm location
Zip ties	Check storage unit; buy if not found	Action: Matthew
1× small round table	For Saghi's laptop + projector station behind DJ booth. Bring all round tables Thursday for full setup (front of house, door, wine bar each need one)	Bring Wed
Power bar (with breaker)	For projector + laptop. Multi-outlet strip with breaker switch — protects projector from house-power flakiness	Bring Wed
PR LED lights (small clamp lights)	Small box of LED clamp lights, purchased last year, left in storage. Saghi confirms they should still be there. Action: Matthew to find at storage unit; Saghi to send reference photos to help identify	Find in storage
Hazer	✓ RESOLVED. Strobe (Rob Foort assistant) delivering Fri May 8 at 11:30 AM along with digital soundboard, 4× uplights, 7× speaker stands.	Resolved
Supplementary lighting	Saghi flagging: OAW pavilion has no interior lighting. Test Wed will reveal whether to add small color-changeable spotlights (red preferred for "intimate" feel) mounted on the beams. Decision after Wed test.	Wed-night call
Storage inventory	Saghi to send essentials list from Paradise Island so Matthew can cross-reference and pre-stage at storage unit ahead of Thursday load-in	Action: Saghi → Matthew

Thursday, May 7 Day -1 · Load-In Day · CMHC fully approved · Saghi has key

10:00 AM

Matthew onsite — production lead / PM, day-of contact

Onsite for the full load-in window. Day-of CMHC contact for any escalations; primary point for all vendors.

Confirmed

10:00 AM

Total Site Services install — fencing + porta-potties

170 lf 8-ft fence + 2 man-gates · 4 portable units east side · William B. (events@totalsite.ca / 778-881-6070)

Done

11:55 AM

José Manuel arrives YVR — AC 2097 from CDMX

Booking ref BLZCYO. Pickup ~12:15 PM, drop-off at 2186 Napier St (Suite 1). On-site after settling in.

Flight booked

2:00 PM

Bar Tartare wine drop at Alimentaria

Lindsay drops Bar Tartare's natural wine selection at Alimentaria for cold storage ahead of Friday doors.

Confirmed

TBD

Tents, furniture & general event infrastructure delivery

Patio tables/chairs (CMHC in-kind: 100 chairs, 20 tables), tents for exterior area, general production supplies

TBD

4:00 PM

Sound tech onsite — José Manuel + Rob Foort electrical + booth install

José onsite for site spec walkthrough. CMHC unlocks 100A camlock panel for Rob (per Ruhamah). Rob brings UV's breakout box + distro + cable + ramps and ties into CMHC's INT-electrician feed. Rob also installed risers + DJ booth and dropped off the DJM-V10 mixer ahead of Friday's setup.

Done

5:00 PM

Saghi + Ivy onsite — visuals install

Overhead installations, projection rig, lighting setup. Saghi has CMHC site key.

Confirmed

Late afternoon

Cable runs — all runs laid and protected (ramps/gaffer tape)

Once power is live (post-4 PM), José Manuel runs cables to DJ booth, speakers, bar, lighting. All exposed runs covered with cable ramps.

Confirmed

Evening

Site secure for the night — gates locked, equipment stored

No overnight staff (per CMHC). Heathrow Security takes over Friday from 90 min before doors.

Confirmed

Friday, May 8 Load-In + Night 1 Nick León

👥 Friday staff availability

Locked: Matthew (PM, 11 AM) · José (Sound, ~12 PM) · Saghi (Visuals, 1 PM) · Ivy (1 PM) · Naaman (Asst Tech, 4 PM) · Danny + Amarjeet (Security, 6 PM) · Kiko (Barback, on call)

Door ×2: Sara + Sierra ✓ covered (5:30 PM call)

Bar lead: Sydney (4 PM call, 90 min early for setup)

Bartenders ×2: Hannah + Shanice ✓ locked (5 PM call · Kane cut Fri · all to PCS bar · Bar Tartare self-contained)

11:00 AM

Matthew onsite — production lead / PM

Day-of contact for vendors, crew briefings, deliveries. Onsite through close.

Confirmed

11:30 AM

Strobe (Rob Foort assistant) — gear drop

Hazer · Digital Soundboard · 4× Uplights · 7× Speaker Stands. Resolves the missing-hazer item from the Wed bring-list.

Confirmed

~12:00 PM

Sound tech on site — José Manuel

PA + full rig install begins (DJ booth, 4-corner speakers, bass bins — cables already run Thu)

Approx

12:00 PM

Bar equipment load-in — PCS bar + Bar Tartare

Backstock, ice, refrigeration, portable bars

Approx

12:00–2:00 PM

Bar setup — both operators

Ice aligned, drinks chilled, F&B ready for activation

Approx

5:36 PM

Nick León lands YVR — AC 557

Per Paige (Attention) Thu May 7. Flight AC 557 lands 17:36. If he comes straight to venue, could attempt a quick soundcheck before doors. ETA on-site ~6:15–6:30 PM.

Confirmed

~6:30 PM

Nick León onsite (post-airport)

Quick soundcheck if window allows. May overlap with end of line-check block — flag if Si Hay is also still on stage.

Approx

4:00 PM

Stage load-in begins

ZDBT live rig + Si Hay Perreo / Nick León USBs to booth.

Approx

4:30–6:00 PM

ZDBT setup + soundcheck (90 min)

Live rig — gear placement, levels, monitor mix, no-feedback check. José on FOH.

Approx

6:00–6:30 PM

Line check — Si Hay Perreo (solo, 30 min)

CDJ + mixer levels, headphone cue. Nick León still inbound from YVR.

Approx

6:30–7:00 PM

Quick check — Nick León (post-airport, 30 min)

Tight window — depends on Nick coming straight to venue from YVR (lands 17:36 AC 557). Mic check + I/O. If delayed, defer to between-set check before 10:35 PM slot.

Approx

5:30 PM

Bar teams mobilized — PCS bar + Bar Tartare

Approx

6:00 PM

Heathrow Security on site — 2 guards (Danny + Amarjeet)

Both worked Paradise Island 2025. Booked via Jamie Alderman (VP Operations, jalderman@heathrowsecurity.com, office 778-571-5617, cell 604-328-7155). On site 6:00 PM – 12:00 AM (1 hr before doors). Debrief + station allocation on arrival.

Confirmed

6:30 PM

Final walkthrough — all teams

Bar, food, front desk, guest list, security, ticketing

Approx

6:45 PM

All teams mobilized — ticketing logged in, guest list printed, sound confirmed

Approx

7:00 PM

Doors open

Confirmed

7:00–9:25 PM

Si Hay Perreo

Trajinera B2B Valentina

Confirmed

9:30–10:30 PM

ZDBT

Live — 1 hr

Confirmed

10:35–11:45 PM

Nick León

1 hr 10 min set

Confirmed

11:50 PM

Last call — all bars

Approx

12:00 AM

Music ends — venue clears

Hard stop on Nick León set. Doors close, security clears the room.

Confirmed

12:00–12:30 AM

Cleanup + bar breakdown — all hands

All staff stay 30 min for bar breakdown, glassware/ice/garbage, PA speakers transported to Alimentaria Mexicana for overnight storage. No overnight security required.

Approx

12:30 AM

All staff finish

Confirmed

Saturday, May 9 Night 2 Lovefingers + Tornado Wallace

👥 Saturday staff availability

Locked: Matthew (PM · Tornado Wallace handler) · Ernesto (Lovefingers handler) · Saghi (Visuals) · José (Sound) · Danny + Amarjeet (Security) · Kiko (Barback)

Door ×2: Sara + Kenton ✓ covered

Bar lead: Sydney

Bartenders ×2: Shanice + Kane ✓ locked (4 PM call · Hannah unavailable Sat · all to PCS bar · Bar Tartare self-contained)

Morning

Porto servicing — Total Site Services

Confirmed

11:00 AM

Bar equipment load-in — PCS bar + Bar Tartare

Approx

11:00 AM–1:00 PM

Bar setup — ice aligned, drinks chilled, F&B ready

Approx

1:00 PM

Sound check — all artists

Lovefingers, Tornado Wallace

Approx

2:30 PM

Bar teams mobilized — PCS bar + Bar Tartare

Approx

4:00 PM

Heathrow Security on site — 2 guards (Danny + Amarjeet)

On site 4:00 PM – 12:00 AM (1 hr before doors). Debrief + station allocation on arrival. Same crew across all 3 nights — both worked Paradise Island 2025. Contact: Jamie Alderman, 604-328-7155.

Confirmed

4:00 PM

Final walkthrough — all teams

Approx

4:30 PM

All teams mobilized — ticketing logged in, guest list printed, sound confirmed

Approx

5:00 PM

Doors open

Confirmed

5:00–7:00 PM

Lovefingers

Solo — 2 hrs

Approx

7:00–10:00 PM

Lovefingers b2b Tornado Wallace

Back-to-back — 3 hrs

Approx

10:00 PM–12:00 AM

Tornado Wallace

Solo close — 2 hrs

Approx

11:30 PM

Last call — all bars

Approx

12:00 AM

Hard stop / close

Confirmed

12:00 AM+

Bar breakdown — partial strike

PA speakers transported to Alimentaria Mexicana for overnight storage — no overnight security required

Approx

Sunday, May 10 Night 3 Egyptian Lover

👥 Sunday staff availability

Locked: Matthew (PM) · Ernesto (Egyptian Lover handler) · Saghi (Visuals) · José (Sound) · Danny + Amarjeet (Security) · Kiko (Barback)

Door ×2: Sara + Kenton ✓ covered

Bar lead: Sydney

Bartenders ×2: Hannah + Kane ✓ locked (4 PM call · Sierra + Shanice cut Sun · all to PCS bar · Bar Tartare self-contained)

Morning

Porto servicing — Total Site Services

Confirmed

11:00 AM

Bar equipment load-in — PCS bar + Bar Tartare

Approx

11:00 AM–1:00 PM

Bar setup — ice aligned, drinks chilled, F&B ready

Approx

1:00 PM

Sound check — Egyptian Lover + support

Approx

2:30 PM

Bar teams mobilized — PCS bar + Bar Tartare

Approx

4:00 PM

Heathrow Security on site — 2 guards (Danny + Amarjeet)

On site 4:00 PM – 11:00 PM (1 hr before doors). Final night of run — same 2-guard crew. Contact: Jamie Alderman, 604-328-7155.

Confirmed

4:00 PM

Final walkthrough — all teams

Approx

4:30 PM

All teams mobilized — ticketing logged in, guest list printed, sound confirmed

Approx

5:00 PM

Doors open

Confirmed

5:00–8:30 PM

Dane B2B Kozue

Confirmed

8:35–10:35 PM

Egyptian Lover

2 hr set

Confirmed

10:40 PM

Last call — all bars

Approx

11:00 PM

Hard stop / close

Confirmed

11:00 PM+

Full bar breakdown + PA strike

DJ booth, speakers, bass bins, rig — full load-out Sunday night. Cabling on Monday.

Approx

Monday, May 11 Strike & Venue Return

Morning

Fencing + porta-potty removal — Total Site Services

Confirmed

12:00 PM

Matthew onsite — final strike + venue return

Onsite from 12 PM. Cable strike + remaining load-out (PA struck Sunday night — Monday: cabling, miscellaneous equipment, final clear). Loading zone on Johnson Street, 3–5 vehicles.

Confirmed

TBD

Waste disposal + venue clean

All 12 waste receptacles emptied, venue returned to OAW condition

TBD

End of day

Venue returned to Ocean Art Works

Confirmed

Living to-do list — checks save to your browser. Click any item to edit; click owner field to assign. Use the input to add new tasks.

—

Gear + supplies tracker. Click status pill to cycle (Have → Need → Missing → On order). All fields editable inline; saved to your browser.

Staff roster + per-night call times. Roles in red border are critical-path (sound, security). Amber border = open / TBD slot. Last updated 2026-05-07.

Roster — click any card for that person's full shift breakdown

Production Lead / PM · Artist Handler

Matthew Owchar UV

All 4 days · 24-hour day-of contact · 778-960-0870

Visuals Director · Environmental Designer

Saghi Ehteshamzadeh

Projection, lighting, spatial design · key holder Thu May 7

Visual Production Assist

Ivy Wilson

Friday only (1 PM call). Overhead installations + lighting (per Saghi's spatial brief). ivywilson.w@gmail.com

Visual Production Assist

Parsa Nazeri

Friday only (1 PM call). Assists Saghi alongside Ivy. mikubat.dj@gmail.com

Sound Tech

José Manuel Sandoval CDMX

PA install, soundcheck, FOH, strike

Asst Tech & Hands

Naaman McKinley

Friday only · 4 PM call · Tech + hands during load-in / soundcheck

Artist Handler — Sat + Sun (co-presenter)

Ernesto Gomez Paradise

Sat: Lovefingers handler · Sun: Egyptian Lover handler · Fluid call, no fixed time

Security — 2 guards

Danny + Amarjeet Heathrow Security

Both worked Paradise Island 2025 · contact: Jamie Alderman 604-328-7155

Door — primary (all 3 nights)

Sara Gourlay

Fri May 8 · Sat May 9 · Sun May 10

Door — Sat / Sun

Kenton Merrill

Sat May 9 + Sun May 10 only

Door — Friday 2nd

Sierra Sidwell

Friday door (alongside Sara). Also available Sunday.

Bar lead — all 3 nights

Sydney Heinrich

Fri 4 PM (1 hr early) · Sat 3:30 PM · Sun 3:30 PM (30 min early). PCS bar.

Bartender — Fri + Sat

Shanice Bishop

PCS bar. Cut from Sun.

Bartender — Fri + Sun

Hannah Van Oerle

PCS bar. Unavailable Sat.

Bartender — Sat + Sun

Kane O'Brian

PCS bar. Cut from Fri.

Barback / Hands / Floater

Kiko Natoc

Restocks, ice, glassware. Hands during load-in. Floats between all stations after doors open (bar, door, FOH support as needed).

Thursday, May 7 Load-in day Pre-event setup

Role	Name	Call	Notes
Production Lead / PM	Matthew Owchar	10:00 AM	Onsite full load-in window. Day-of CMHC contact; primary point for all vendors.
Sound Tech	José Manuel Sandoval	4:00 PM	Arrived YVR 11:55 AM (AC 2097), to accommodation. Onsite from 4 PM for site spec walkthrough + cable runs after Rob's electrical install.
Visuals Director	Saghi Ehteshamzadeh	5:00 PM	Onsite from 5 PM for visuals install with Ivy. CMHC issued site key.
Visual Production Assist	Ivy	5:00 PM	Onsite from 5 PM — overhead installations + lighting setup with Saghi.

Friday, May 8 Night 1 · Doors 7:00 PM · Music ends 12:00 AM · Staff finish 12:30 AM Nick León

Role	Name	Call	Notes
Production Lead / PM · Artist Handler	Matthew Owchar	11:00 AM	Artist liaison for Nick León (3:30 PM arrival), ZDBT, Si Hay Perreo. Handles bar/security/door escalations.
Sound Tech	José Manuel Sandoval	~12:00 PM	PA + full rig install (DJ booth, 4-corner speakers, bass bins). Soundcheck 3:30–5 PM. FOH all night.
Visuals Director	Saghi Ehteshamzadeh	1:00 PM	1 PM through close + strike. Projection / lighting / spatial design.
Visual Production Assist	Ivy Wilson	1:00 PM	Friday only. 1 PM through close. Lighting setup + on-call for cues. ivywilson.w@gmail.com
Visual Production Assist	Parsa Nazeri	1:00 PM	Friday only. 1 PM through close. Assists Saghi alongside Ivy. mikubat.dj@gmail.com
Bar lead	Sydney Heinrich	4:00 PM – 12:30 AM	Onsite 90 min before other bartenders for setup at PCS bar. Service 7 PM – 11:50 PM last call. Bar breakdown 12:00–12:30 AM.
Asst Tech & Hands	Naaman McKinley	4:00 PM	Tech support + general hands for stage load-in / soundcheck. naaman.mckinley@gmail.com · 604-655-5307
Bartenders × 2	Hannah Van Oerle · Shanice Bishop	5:00 PM – 12:30 AM	Kane cut Fri. Both at PCS bar; Bar Tartare brings own bartenders for wine bar. Service 7 PM – 11:50 PM last call. Bar breakdown 12:00–12:30 AM.
Door — primary	Sara Gourlay	5:30 PM – 12:00 AM	Ticket scanning + door ticket sales. ID checks = Heathrow. 90 min before doors for briefing + queue setup. Off at curfew.
Door — 2nd	Sierra Sidwell	5:30 PM – 12:00 AM	Friday door alongside Sara. Off at curfew. Also available Sunday if needed.
Security — 2 guards	Danny + Amarjeet (Heathrow)	6:00 PM – 12:00 AM	1 hr before doors. ID checks (19+) + wristbanding alongside door girls. Debrief + station allocation on arrival. Off at curfew.
Barback / Hands / Floater	Kiko Natoc	On call	On call all 3 nights. Restocks, ice, glassware. Hands during load-in. After doors open: floats between bar, door, FOH as needed.

Saturday, May 9 Night 2 · Doors 5:00 PM · Close 12:00 AM Lovefingers + Tornado Wallace

Role	Name	Call	Notes
Production Lead / PM · Artist Handler (Tornado Wallace)	Matthew Owchar	All day	Tornado Wallace airport pickup + day-of artist handling. Mid-set hospitality refresh ~9 PM. (Lovefingers handler = Ernesto.)
Sound Tech	José Manuel Sandoval	11:00 AM	Soundcheck 1 PM with both DJs (4 CDJs / mixer rider). FOH for 7-hour B2B set. Mid-set checks.
Bar lead	Sydney Heinrich	3:30 PM – 12:30 AM	Sat bar lead at PCS bar. 30 min ahead of other bartenders for setup. Stays 30 min past curfew for breakdown.
Visuals Director	Saghi Ehteshamzadeh	4:00 PM	Heaviest day — peak attendance projected ~350.
Bartenders × 2	Shanice Bishop · Kane O'Brian	4:00 PM – 12:30 AM	Hannah unavailable Sat. Both at PCS bar; Bar Tartare self-contained. Last call 11:30 PM. Stay 30 min past curfew for breakdown.
Security — 2 guards	Danny + Amarjeet (Heathrow)	4:00 PM – 12:00 AM	1 hr before doors. ID checks (19+) + wristbanding alongside door girls. Same crew as Friday.
Door — primary	Kenton Merrill	4:00 PM – 12:00 AM	Ticket scanning + door ticket sales. ID checks = Heathrow.
Door — 2nd	Sara Gourlay	4:00 PM – 12:00 AM	Confirmed all 3 nights. Ticket scanning + door sales + queue management on peak night.
Artist Handler (Lovefingers)	Ernesto Gomez	Fluid	Co-presenter (Paradise Cultural Society). Lovefingers day-of arrival from LA, hospitality, on-site liaison through close. No fixed call time — flexes around Lovefingers' arrival window.
Barback / Hands / Floater	Kiko Natoc	On call	On call. Heaviest restock night — projected ~340 beers + wine + cocktails. Floats between bar/door/FOH after doors.

Sunday, May 10 Night 3 · Doors 5:00 PM · Close 11:00 PM Egyptian Lover

Role	Name	Call	Notes
Production Lead / PM	Matthew Owchar	All day	Overall production oversight. (Egyptian Lover artist handler = Ernesto.)
Sound Tech	José Manuel Sandoval	11:00 AM	Soundcheck 1 PM with Egyptian Lover (TR-808 setup, mic, monitors). FOH all night + final strike Mon AM.
Artist Handler (Egyptian Lover)	Ernesto Gomez	Fluid	Co-presenter (Paradise Cultural Society). Egyptian Lover YVR pickup ~1:45 PM (arrives 1:33 PM EWR→YVR), 2 hotel rooms, merch table setup, on-site liaison through close.
Bar lead	Sydney Heinrich	3:30 PM – 11:30 PM	Sun bar lead at PCS bar. 30 min ahead of other bartenders for setup. Stays 30 min past curfew for breakdown.
Visuals Director	Saghi Ehteshamzadeh	4:00 PM	Final night + post-show partial strike.
Bartenders × 2	Hannah Van Oerle · Kane O'Brian	4:00 PM – 11:30 PM	Sierra + Shanice cut Sun. Both at PCS bar; Bar Tartare self-contained. Lower beer attack rate (0.80) for show crowd, biggest headcount. Last call 10:30 PM. Stay 30 min past curfew for breakdown.
Security — 2 guards	Danny + Amarjeet (Heathrow)	4:00 PM – 11:00 PM	Final night. ID checks (19+) + wristbanding alongside door girls. Earlier hard stop (11 PM).
Door — primary	Kenton Merrill	4:00 PM – 11:00 PM	Ticket scanning + door ticket sales. ID checks = Heathrow.
Door — 2nd	Sara Gourlay	4:00 PM – 11:00 PM	Confirmed all 3 nights. Sunday is highest projected attendance (~380).
Barback / Hands / Floater	Kiko Natoc	On call	On call. Floats between bar/door/FOH after doors. Final-night strike support after close.

Monday, May 11 Strike & Venue Return Post-event

Role	Name	Call	Notes
Production Lead / PM	Matthew Owchar	12:00 PM	Final strike + venue return. Cable + miscellaneous equipment load-out (PA struck Sunday night). Loading zone on Johnson Street, 3–5 vehicles.

📋 Staffing — open items

Bartender lineups	All 3 nights locked. Fri: Hannah + Sydney + Shanice. Sat: Sydney + Shanice + Kane. Sun: Hannah + Sydney + Kane. All to PCS bar; Bar Tartare self-contained.	Locked
Staff briefing time	Suggest single all-hands huddle 6:30 PM Friday / 4:30 PM Sat + Sun (15 min before doors).	Suggested

Draft Safety Plan — Live From The Riviera × Ocean Art Works 2026

Presented by Alimentaria Mexicana, Paradise Cultural Society & UV · Draft — subject to revision

DatesMay 8–10, 2026

VenueOcean Artworks, Granville Island

Capacity350

Type19+ ticketed outdoor music event

HoursFri 7pm–12am · Sat 5pm–12am · Sun 5pm–11pm

Security & First AidHeathrow Security (778-571-5617)

Day-of Timelines

Friday May 8 — Nick León · Doors 7:00pm · Hard Stop 12:00am

3:30pm	Artist arrival + sound check (Nick León + support)
5:30pm	Bar teams mobilized · Heathrow Security on site (90 min pre-doors)
6:00pm	Safety meeting + staff briefing
6:30pm	Full security deployment
6:45pm	Final walkthrough — all teams confirmed
7:00pm	Doors open
7–9:25pm	Si Hay Perreo: Trajinera B2B Valentina
9:30–10:30pm	ZDBT (Live) — 1 hr
10:35–11:35pm	Nick León — 1 hr
11:40pm	Last call
12:00am	Hard stop — patrons exit via south gate
12:00am+	Bar breakdown · PA speakers to Alimentaria Mexicana (overnight storage)
12:30am	Security call ends

Saturday May 9 — Lovefingers B2B Tornado Wallace · Doors 5:00pm · Hard Stop 12:00am

9:00am	PA speakers returned from Alimentaria — system reset + tested
10:00am	Porto servicing
11:00am	Bar equipment load-in + setup
1:00pm	Sound check (Lovefingers, Tornado Wallace)
2:30pm	Bar teams mobilized
3:30pm	Heathrow Security on site (90 min pre-doors)
4:00pm	Safety meeting + staff briefing
4:30pm	Full security deployment
4:45pm	Final walkthrough — all teams confirmed
5:00pm	Doors open
5–7pm	Lovefingers (solo)
7–10pm	Lovefingers B2B Tornado Wallace
10pm–12am	Tornado Wallace (solo close)
11:30pm	Last call
12:00am	Hard stop — patrons exit via south gate
12:00am+	Bar breakdown · PA speakers to Alimentaria Mexicana (overnight storage)
12:30am	Security call ends

Sunday May 10 — Egyptian Lover · Doors 5:00pm · Hard Stop 11:00pm

9:00am	PA speakers returned from Alimentaria — system reset + tested
10:00am	Porto servicing
11:00am	Bar equipment load-in + setup
1:00pm	Sound check (Egyptian Lover + support)
2:30pm	Bar teams mobilized
3:30pm	Heathrow Security on site (90 min pre-doors)
4:00pm	Safety meeting + staff briefing
4:30pm	Full security deployment
4:45pm	Final walkthrough — all teams confirmed
5:00pm	Doors open
5–8:30pm	Dane B2B Kozue
8:35–10:35pm	Egyptian Lover — 2 hr
10:40pm	Last call
11:00pm	Hard stop — patrons exit via south gate
11:00pm+	Full PA strike + bar breakdown
11:30pm	Security call ends · Strike continues Monday morning

Security & First Aid

Professional security and OFA Level 2 first aid provided by Heathrow Security (778-571-5615 · accounting@heathrowsecurity.com) across all three nights. UV/Paradise Cultural Society staff and Alimentaria staff actively monitor patron behaviour. Granville Island's Paladin Security (604-315-3003) available for additional support in emergencies.

First aid station located near the main entry (south gate), accessible from both interior and exterior.

2 × Main entry / south gateID check, bag check, capacity monitoring

1 × RovingInterior pavilion + exterior patio

1 × First aidOFA Level 2 attendant (Heathrow)

Shift Times

90 min pre-doors	Heathrow on site — 5:30pm Fri · 3:30pm Sat–Sun
~30 min after arrival	Safety meeting + staff briefing
30 min pre-doors	Full deployment
Hard stop	Security holds until all patrons have exited
Hard stop + 30 min	Call ends — 12:30am Fri–Sat · 11:30pm Sun

Licensed Site Measures

Mandatory bag checks at the door by contracted security.
ID check and wristbanding at a separate table from ticket scanning. Government-issued photo ID required. 19+ only.
Clickers maintain a running count at all times. Capacity capped at 350.
Patrons may redeem a maximum of 2 drinks at a time. Intoxicated patrons may have wristbands cut.
Emergency exit (east side) clear and compliant at all times.
Security, bar staff, and organizers proactively offer water at their discretion.
All bartenders hold SIR certification and actively monitor patrons.
Patrons requiring removal are escorted safely off-site; companions contacted; taxi/rideshare arranged.

Search Procedure / Prohibited Items

Bag checks at main entry gate. No bags larger than 30cm × 15cm × 30cm.
No outside alcohol. Small amounts of non-alcoholic beverages permitted for medical or religious reasons only. No glass or metal bottles.
No narcotics. Prescription medications must be in properly labelled containers matching holder's ID.
No weapons or objects that could be used as weapons.
No fireworks, pyrotechnics, or flammable liquids.
No drones. No cameras with removable lenses or selfie sticks.
No laser pointers, air horns, or artificial noise makers.
Certified service animals permitted with documentation and security supervisor approval.

Code of Conduct & Eviction Policy

Alimentaria Mexicana, Paradise Cultural Society and UV are committed to creating a safe, welcoming, and inclusive environment. Unacceptable conduct is subject to immediate ejection:

Threatening, offensive, or abusive language or behaviour toward any attendees, artists, or staff.
Discrimination or harassment on the basis of race, ethnicity, gender, sexual orientation, age, ability, or any other ground.
Fighting, violence, or threatening behaviour of any kind.
Intoxication or impairment due to alcohol or controlled substances.
Possession of weapons, illegal substances, or prohibited items.
Any conduct deemed by organizers to be unsafe or disruptive.

All staff operate on a "see something, say something" protocol.

Site Evacuation & Emergency Procedures

Safety Team: Lead Event Organizer Matthew Owchar (778-960-0870) and the Heathrow Security lead, supported by Ernesto Gomez (778-222-0253) and Alimentaria Mexicana staff.

Safety Team contacts Security, Production, and Bar Teams to begin evacuation.
911 called immediately.
Music stopped. PA announcement directs patrons to evacuate via south gate (main) and east emergency exit.
Security opens south fencing and east emergency exit. Bar and food areas secured.
Sound and lighting technicians shut off all equipment immediately.
Access road cleared for emergency vehicles.
First aid attendant manages sick or injured patrons; calls for ambulance if required.
Post-evacuation: full site sweep, all staff report to muster point for roll call.
Paladin Security — Granville Island (604-315-3003) notified of any on-site emergency.
All media enquiries directed to Matthew Owchar (778-960-0870 · matt@theuv.ca).

Weather Contingency

Interior pavilion of Ocean Artworks is a covered structure accommodating the full audience in the event of rain.
Exterior west patio features tents over the bistro, bar stations, and seating areas. In heavy rain, attendees may shelter under patio tents or move to the interior pavilion.
DJ booth and all electrical equipment are within the covered interior structure — protected from weather at all times.
All cable runs covered with cable ramps and waterproof tape regardless of weather.

Overnight Storage & Site Security Between Nights

No valuables or equipment left on site overnight (May 8→9, May 9→10).
PA speakers transported to Alimentaria Mexicana for secure storage each night post-event.
Gates to the Ocean Artworks structure are locked overnight, providing a secondary layer of site security.
No overnight security staff required at Ocean Artworks.
Fencing remains in place overnight (installed May 7, struck May 11).

Liquor, Ticketing & Licensing

All tickets sold in advance via Resident Advisor. Ticket scanning at main entry gate (south).
All patrons wishing to drink alcohol will be braceleted at the front door upon ID check.
All bartenders and servers hold valid Serving It Right (SIR) certification.
A Special Event Permit (LCRB) will be in place prior to each event date.
Patrons may purchase a maximum of 2 alcoholic beverages at a time.
Water stations available throughout: bar ends, ticket/entry area, and food station — free of charge.
Harm reduction supplies and information available at the first aid station near main entry.

Traffic & Transportation

Event communications and ticketing pages include transit directions, cycling routes, and parking information.
Attendees encouraged to use public transit (routes 50/84), cycle, or rideshare.
Loading zone in front of Ocean Artworks used for load-in (May 7) and strike (May 11). Max 3–5 vehicles at a time.
2 reserved parking stalls adjacent to Ocean Artworks for production and artist transport, May 7–11.